Question 1

Which document formally authorizes a project and grants the project manager authority to apply organizational resources?

Accepted Answer

The Project Charter formally authorizes the project and grants the project manager the authority to apply resources. It is issued by the sponsor and includes high-level objectives, milestones, budget, and stakeholder identification. It is the output of the Develop Project Charter process.

Question 2

A project manager learns that a major scope change is needed. What should they do FIRST?

Accepted Answer

All changes — scope, schedule, cost, or quality — must go through the Perform Integrated Change Control process. This ensures changes are evaluated for impact on all project constraints before approval. Implementing changes without approval violates project governance.

Question 3

What is the primary purpose of lessons learned in project management?

Accepted Answer

Lessons learned (organizational process assets) are documented throughout the project and at close-out to capture what worked, what didn't, and recommendations for future projects. They are stored in the lessons learned repository for use on future projects.

Question 4

In an agile project, what document serves a similar function to the project charter?

Accepted Answer

In agile projects, a Product Vision Statement or Project Canvas (e.g., Lean Project Canvas) captures the high-level purpose, stakeholders, and outcomes — serving a similar authorization function as the project charter without the detailed planning of a traditional charter.

Question 5

Which process group occurs when a project is officially closed?

Accepted Answer

The Closing process group finalizes all activities across all process groups to formally close the project or phase. Activities include final deliverable acceptance, releasing resources, archiving records, and documenting lessons learned.

Question 6

A project manager is asked to authorize a new project and formally establish its existence. Which document accomplishes this?

Accepted Answer

The project charter formally authorizes the project's existence, grants the project manager authority to apply resources, and documents high-level scope, objectives, and stakeholders. It is created during the Initiating process group — the first formal project document.

Question 7

Integrated change control (ICC) ensures that changes to a project go through what process?

Accepted Answer

Integrated change control requires all change requests to be reviewed, evaluated for impact, and formally approved or rejected before changes are made to the baseline. ICC prevents scope creep and ensures all baselines (scope, schedule, cost) remain controlled.

Question 8

Which document describes how the project will be planned, executed, monitored, and closed — serving as the master plan for the project?

Accepted Answer

The project management plan is the comprehensive document that defines how the project will be executed, monitored, and controlled. It includes subsidiary plans (scope, schedule, cost, quality, communication, risk, procurement, stakeholder management) and all baseline documents.

Question 9

During project closure, the project manager must conduct a lessons learned session. What is the primary purpose of documenting lessons learned?

Accepted Answer

Lessons learned documentation captures what went well, what went poorly, and what to do differently — contributing to organizational process assets (OPAs). This knowledge is then available for future project teams, improving planning and execution across the organization.

Question 10

The Develop Project Charter process requires inputs from which of the following?

Accepted Answer

Per PMBOK, Develop Project Charter inputs include: business documents (business case, benefits management plan), agreements (contracts, MOUs for external projects), enterprise environmental factors (EEF), and organizational process assets (OPA). The charter itself then becomes an input to subsequent planning processes.

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